{"id":5258,"date":"2024-02-08T10:33:59","date_gmt":"2024-02-08T10:33:59","guid":{"rendered":"https:\/\/magazine.meetreet.com\/planning-organizing-a-conference-creative-guidance\/"},"modified":"2024-09-09T13:39:00","modified_gmt":"2024-09-09T13:39:00","slug":"planning-organizing-a-conference-creative-guidance","status":"publish","type":"post","link":"https:\/\/magazine.meetreet.com\/en\/planning-organizing-a-conference-creative-guidance\/","title":{"rendered":"Planning & organizing a conference – Creative guidance"},"content":{"rendered":"
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When large teams come together and a platform for exchange develops within the company, you want to have thought of everything as a meeting planner. No unexpected surprises, but a location with a wow effect, a program that inspires the participants and a supporting program that is well received. Detailed event planning is necessary to ensure that your future conference is a success.<\/p>\n

Based on our experience from numerous accompanied conferences and the scouting of over 400 locations for conferences throughout Europe, we share our knowledge on the subject of event organization in this guide to planning an event.\nYou will receive a template as a checklist that makes it easy to plan the content of the conference and the supporting program and you can choose<\/a> from hundreds of locations for your next conference<\/a>. <\/p>\n

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What is a conference?<\/h2>\n

A company conference is a key moment for sharing knowledge and strengthening the team. Unlike seminars or workshops, it offers space for a wide range of topics and promotes interaction between employees. By organizing a conference, the company creates a platform to deepen internal know-how, generate new ideas and set common goals. This is not just about gathering information, but also about strengthening the team and developing a shared vision.<\/p>\n

What types of conferences are there?<\/h2>\n

Conferences<\/h3>\n

Large events that bring together experts, specialists and interested parties from a specific field to discuss current topics, present new research findings and offer networking opportunities.<\/p>\n

Congresses<\/h3>\n

Similar to conferences, but often more specific to a particular industry or topic. Congresses can also include exhibitions or trade fairs to present products or services.<\/p>\n

Symposia<\/h3>\n

Academic events aimed at bringing together a group of experts to discuss specific topics, present research findings and generate new ideas.<\/p>\n

Seminars<\/h3>\n

Small to medium-sized events that focus on imparting knowledge on a specific topic. Seminars can be interactive and often include practical exercises or discussions.<\/p>\n

Workshops<\/h3>\n

Practical events aimed at teaching specific skills or solving specific problems. Workshops can be interactive and allow participants to learn and develop new skills through practical exercises.<\/p>\n

Which conference format is right for your event? Get clarity about the goals of the conference before you start organizing it.<\/p>\n

Conference planning: Who takes part in a conference?<\/h2>\n

The big question after the invitation. In many cases, a clear group of participants will already be defined in the first step. But if this is not the case, check:<\/p>\n

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    Which guests must be invited so that binding decisions can be made?<\/p>\n<\/li>\n

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    Which guests can contribute valuable content to the conference?<\/p>\n<\/li>\n

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    Which guests should be invited due to their representative function?<\/p>\n<\/li>\n

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    Which external guests could enrich the organizers’ supporting program?<\/p>\n<\/li>\n<\/ol>\n

    How can I plan a conference? (Tips and tricks)<\/h2>\n

    We have put together a checklist for you with individual steps that you can tick off in preparation for your precise planning.\nOnce all the points have been completed, everything important has been prepared and simply needs to be implemented in the next steps. <\/p>\n

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      Definition of objectives and target group:<\/strong><\/p>\n